Special Event Permit Online Application

Application is due 45 days prior to event.

$50 permit application fee, waived for non-profit groups or groups under 100 persons. 

APPLICANT AND SPONSORING ORGANIZATION INFORMATION (PERSON / GROUP RESPONSIBLE)
Organization type: *
Event coordinated through an event promotion company? *
EVENT INFORMATION
Event Type (check all that apply): *
Public right of way or street location: *
City Location(s) (check all that apply): *
Are participants (including floats, vehicles and bands) charged an entry: *
Is this an annual event? *
If annual, has the route changed from the previous year? *
EVENT ATTENDANCE
OVERALL EVENT DESCRIPTION
STREET CLOSURE INFORMATION – Street Closure Permit fee $75.00 (may be waived for non-profit organizations) (REQUIRED: A legible and detailed map that includes the start point, end point, direction of travel, and street names)
Participant type and number of entries of each type (check all that apply): *
Will your proposed route use Highway 213 or 214? (If yes, this is Marion County or ODOT jurisdiction. To avoid revocation of permit, copy of Marion County or ODOT permit MUST be received by staff 14 days before event.) *
Will your proposed route affect the Cherriots or School District bus route? *
Will you agree to alter your route if Marion County, ODOT or the City determine the proposed route will require significant city services and/or severely limit transit opportunities in high-volume areas? *
EVENT DETAILS
Does your event involve the consumption or sale of alcoholic beverages? If yes, you will be required to obtain a City of Silverton Alcohol Permit ($50.00 fee) and should contact OLCC to see about state permitting. *
If yes, will this activity occur on (or spill into) city streets? *
Will items or services be sold at your event? (If food is being served contact Marion County Health Dept.) *
Will cooking facilities be used? (If yes, contact Silverton Fire District) *
Will you have booths? *
Will the event have amplified sound? (If yes, you may be required to notify neighbors of event location.) *
SAFETY/SECURITY/VOLUNTEERS
PUBLIC NOTIFICATION AND PROMOTIONAL INFORMATION *
PLEASE NOTE: PERMIT APPLICATION IS SUBJECT TO DENIAL. YOU ARE ADVISED NOT TO ANNOUNCE, ADVERTISE OR PROMOTE YOUR EVENT UNTIL YOU HAVE A SIGNED PERMIT. Please provide the city a flyer of the event at least 30 days before the event.
INSURANCE AND INDEMNIFICATION *
Insurance: A certificate of insurance for general liability naming the City of Silverton as an Additional Named Insured for amount not less than $1,000,000 per occurrence, and $2,000,000 general aggregate coverage. City to receive 30 days’ notice of cancellation or material modification. If alcohol is to be served or sold, host liquor liability coverage in the amount of $2,000,000 aggregate is also required. The City reserves the right to increase coverage minimum. Release & Indemnity: The undersigned, by signature below, shall defend, indemnify, and hold the City, its officers, agents, all claims, actions or judgments based upon or arising out of damage or injury (including death) to persons or property caused by an act or omission of an act sustained in any way in connection with the performance of this event or by conditions created thereby, or based upon violation of any statute, ordinance or regulation. This contractual indemnity provision does not abrogate common law or statutory liability and indemnification to the City, but is in addition to such common law or statutory provisions.
PERMIT CONDITIONS *
If your permit is approved and issued the following conditions may apply: 1. Fees – Fees/deposits for events are due when the permit is submitted. Failure to pay fees may result in the revocation of the permit. 2. Notifications – Organizer will notify affected properties using the notification form provided. This form must be submitted to City Hall at least 14 days prior to the event or the permit may be cancelled. 3. Signage – Parking and traffic control signage is coordinated through the City. No signs may be posted on utility posts or regulatory sign posts. Call the Community Development Department at 503-874-2212 for more information. 4. Volunteers – Organizer will adequately supply volunteers to staff positions along the route. Volunteers will be instructed to assist in staging a safe and orderly event. Volunteers must be easily identifiable through some form of badge, arm band, bib, shirt or cap. Proof of adequate number of monitors shall be provided upon request of the City at least 5 days prior to the event. 5. Insurance – Sponsors of events shall provide coverage as specified in Special Event Policies. A copy of the insurance certificate must be received by the City prior to the event. 6. Route – Routes for events will not be changed unless specific written approval is given by the City. 7. Highways – Events utilizing state highways or Marion County roads will be required to apply for and coordinate closures with the State of Oregon Department of Transportation and/or Marion County. 8. Other closures – Permits are issued with a set starting and ending time. These times will not be changed without permission of the City. Resumption of normal traffic in these areas will occur at the end time specified on the event permit. Any participant left on the course will be required to move to the sidewalks. 9. Other permits – Organizers are responsible for ensuring all applicable permits are in place prior to the event. Approval jurisdiction is the city limits of Silverton. Permits outside city limits are the sole responsibility of the applicant. 10. Special conditions – (list, if any)

I hereby submit a City of Silverton Special Event Permit Application. I further agree that I am of legal age and will be responsible for the care of all public property and/or city right of way and that I will be responsible for the repair of damage of any public property, equipment, and/or city right of way and for the replacement of any inventory or equipment lost or damaged. I further understand that this application is revocable at any time and is not transferable. I have read, understand, and agree to comply with all rules and regulations set forth by the City of Silverton. I certify that I have been provided a copy of the Special Event Policies and any related facility policies and understand that these rules and regulations are subject to change without notice. I understand that I can be cited by the Silverton Police Department for providing false or misleading information or for violating application requirements and, upon citation, be punished by fine. I further understand that the City Manager can revoke this application. In the case this application is revoked, any fees paid by me are non-refundable. I understand I agree that I shall abide by all federal, state, and municipal equal opportunity laws and regulations prohibiting discrimination.

Date:
CITY USE ONLY
Fees and Deposits Paid
Facility Reservation Approved
Insurance Approved
DEPARTMENT APPROVAL
Public Works
Police Department
City Manager
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